1. Build consistency.
For regular meetings, it is important to keep a regular and consistent date and time. If your weekly meeting is at 10 am on Monday, it’s important you stick to that schedule as much as possible.
And just as it was when you met in the office, it’s important for every team member to attend so everyone is on the same page and gets the same information. Just as before, if the meeting has to be rescheduled or changed, members should adjust their schedules accordingly.
2. Communicate in different ways.
People communicate in different ways. Some prefer phone calls or texts; others prefer email. You can also set a predefined reminder for meetings to ensure everybody is notified. Reminders can be via email, text or phone calls.
Also, send an email with agenda highlights, the date and time of the meeting, and request a confirmation email from them. If you see that someone hasn’t replied or accepted the meeting, try giving them a phone call.
3. Try not to micro-manage.
It is very easy to forget about a virtual meeting when there are so many distractions when working from home. Ensure you send a reminder an hour before the meeting, and a “We’re on Now” text as soon as the meeting begins.
That being said, it’s a fine line between follow-up and micromanaging. Make sure your follow-ups are quick and simple and make sure your team members know that you’re trying to keep the team up to par, prepared.